How ordering factory-direct sports equipment works with us
Ordering factory-direct sports and fitness equipment through SportsiQ takes six steps, from enquiry to delivery in the EU, the UK, Switzerland and Norway: you approve the offer and the samples, and we handle production checks, inspection, freight, customs and delivery. It is a way to import fitness equipment without running the factory side yourself.
Fitness and sport are seasonal. January is the fitness peak and September is the second; summer goods such as swimming, SUP, skates and rackets are ordered by retailers from November to February. So the date you order matters as much as the price. The table below shows how far ahead to plan.
How to import fitness equipment: six steps from enquiry to delivery
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1
Enquiry
Send product links, photos, catalogue items or a spreadsheet with quantities and the country of delivery.
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2
Offer
We check prices with manufacturers, or source new ones, and send a written offer with delivered prices, minimums, branding options, lead times and the documents available.
2 working days -
3
Samples
Samples are consolidated and sent to your address. For private label products you approve a branded pre-production sample.
7–14 days -
4
Order and production
You confirm the order and pay the deposit. We check the factory before ordering, then follow production and keep you updated.
25–45 days -
5
Inspection
We inspect the goods before shipment: quantity, quality, packaging and labels against the approved sample. You get a report with photos.
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6
Shipping and delivery
Goods are consolidated, shipped by sea, rail or air, cleared in Poland and delivered to your warehouse.
25–45 days
What we need from you to start
Company details
Company name, VAT number and delivery address.
Products and quantities
What you want and how many. Approximate figures are fine for a first offer.
Branding files
For private label: logo in vector format and brand colours.
Typical timeline and order dates by season
| Stage | Catalogue products | Private label |
|---|---|---|
| Offer | 2 working days | 2 working days or more, depending on branding |
| Samples | 7–14 days | 7–14 days, plus time for branding |
| Production | 25–45 days | 25–45 days |
| Sea or rail transport | 25–45 days | 25–45 days |
| Total to your door | 8–12 weeks | 8–12 weeks, plus sample approval |
| Fitness goods for the January peak | Factory order by mid-September, in the EU warehouse by December | Start earlier: approve samples by August |
| Summer goods (swimming, SUP, skates, rackets) | Retail orders November–February | Order by the end of autumn |
| Factory holidays (late January–February) | Factories close for several weeks: confirm before the holiday | Approve samples before the holiday |
A working guide, not a guarantee. Heavy and bulky goods by sea take the longer end of the transit range. We confirm dates for your products in the offer.
Frequently asked questions
When should I order fitness stock for January?
By mid-September for the factory order, as a working guide, so goods are in the EU warehouse by December. Private label takes longer because of sample approval. If you are later than that, tell us your date and we check what is still realistic.
When should I order summer sports goods?
From November to February, as a rule, for swimming, SUP, skates, rackets and outdoor goods. Factories close for several weeks around late January–February, so confirm your order before the holiday.
How do I pay for a factory-direct order?
Usually a deposit of 30–50 % when you confirm the order and the balance before shipment. Deferred terms are only offered to repeat clients with a credit limit. Terms are stated in each offer.
Can I visit the factory before ordering?
Yes, by arrangement. We can also arrange video calls from the production floor.
What happens if the goods are defective?
Defects found at inspection are fixed before shipping. If something is wrong on arrival, report it with photos and we agree a solution with you in writing.
How long does it take to import fitness equipment from the factory?
Typically 8–12 weeks from order to the warehouse: 25–45 days of production plus 25–45 days by sea or rail to Poland. The written offer comes within 2 working days, and samples reach the EU in 7–14 days.
Send us your product list
Links, photos or a spreadsheet are enough. You get delivered prices, minimums, lead times and the documents available within 2 working days.
Request a quote
Send a product list, links or photos. We reply with prices delivered to your country, minimum quantities and lead times.
- Reply on working days, usually within a few hours
- Prices delivered to your door, customs and VAT included in the calculation
- Written offer within 2 working days